STAFF RESOURCES
DOCUMENTS AND FORMS
If you do not find what you are looking for, please contact the main office at 509-784-1333.
HEALTH INSURANCE INFORMATION
What is the School Employees Benefits Board (SEBB) Program?
Starting January 1, 2020, all eligible school employees of Washington State school districts and charter schools will receive statewide benefits through the School Employees Benefits Board (SEBB). The Legislature established the SEBB Program to ensure all school employees and their families have access to affordable, high-quality health care.
Enrollment Dates
The open enrollment period will be from October through November, and any changes made during open enrollment will be effective January 1. If you do not select plans during open enrollment, you will automatically be enrolled into defaulted plans.
Important Information about SEBB Enrollment
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Everyone will need to provide documents that prove your dependents are eligible, even if you have previously verified them with your employers, such as a marriage or birth certificate, certificate of domestic partnership, or tax return before they can be enrolled under your coverage.
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If you or your children are currently enrolled in Washington Apple Health (Medicaid) coverage, and you are eligible for SEBB Program coverage, you must enroll yourself and your children in SEBB benefits. You cannot waive SEBB medical benefits for Apple Health coverage, but you can be enrolled in both. If you are a current Apple Health client, you can apply to the Premium Payment Program, which provides reimbursement for your SEBB Program medical premiums.
SEBB My Account
A new online enrollment system called Benefits 24/7 will make it easy and accessible to make your elections on your computer, tablet or smartphone. You will be able to check your provider's availability online to see if your current providers are in-network. Virtual benefits fair will be available for you to access 24/7 during the open enrollment period.
Actions You May Take During Open Enrollment
During open enrollment, you will have the ability to take the following actions:
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Enroll (if not currently enrolled but eligible)
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Add/Remove dependents (with proper documentation)
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Change plans when available
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Opt-out of a plan
Qualifying Life Events
Once the enrollment deadline has passed, your choices are binding until the next open enrollment period. Mid-year cancellation is not permitted. The only exceptions allowed are if you experience a qualifying life event. Completed enrollment forms and documentation of qualifying life events will be required. A list of qualifying life events and supporting documentation include:
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Marriage
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Divorce
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New Eligible Dependents (Up to Age 26)
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Loss of Coverage for Spouse
More information on SEBB
You can explore benefits available to you as a school employee and learn how to enroll and manage your coverage on the SEBB website at: www.hca.wa.gov/employee-retiree-benefits/school-employees
RETIREMENT INFORMATION
As Washington state employees, eligible Orondo School District employees participate in the State retirement plan, which includes an employer contribution rate. Visit the Department of Retirement Systems for more information.
How Do I Retire?
If you are planning to retire from Orondo School District and are eligible for a pension, follow these steps:
You must formally request a benefit estimate and complete a pension application with the WA State Department of Retirement Systems (DRS). It is preferable to do this via the member login on the DRS website, www.drs.wa.gov. As an alternative, you may request that these items be mailed to you by calling DRS at 1-800-547-6657. A 3-6 month lead time is recommended for timely processing.
Complete a Notice of Separation form and submit a copy to Human Resources as well as your supervisor. After your notice is received and processed:
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You will receive a confirmation email and link to an optional exit survey
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Payroll Services will mail you a retirement packet with VEBA and Sick Leave Cash Out forms included
Important Facts Affecting Your Decision
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Sick leave cash outs do not affect your pension; vacation leave cash outs affect TRS/PERS Plan 1 pensions only.
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After your final pay is reported, DRS will conduct an audit and your final benefit amount will be determined. This is generally done within 6 months.
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TRS/SERS Plan 3 members have many options regarding defined contributions. Informational pamphlets are available on the DRS website.
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If you are a member of Plan 2 or 3 and work a reduced work year, the date you choose for your DRS retirement date will affect your pension.
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Please refer to the July vs. September comparison below:
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July 1 retirement example - If you retire July 2018, your cost-of-living adjustment (COLA) starts the following year on July 1, 2019. Because you chose July over September, you forfeit service credit for the months of July & August (approx. 2 months), which is minimal.
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September 1 retirement example - If you retire September 2018, your COLA won’t go into effect until July 2020. That’s one year and 10 months after your retirement. This is because you must be retired for an entire year before receiving your first COLA payment. And since COLAs only go into effect on July 1, you must wait for the next July 1 in 2020. You will earn approx. 2 more months of service credit by waiting until September to retire, but you will delay receiving your COLA benefits for nearly two years.
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So what’s best? The fact is, if you wait until September, the increase in your benefit is generally minimal. By retiring July 1st you will start receiving pension payments two months earlier plus be eligible for the COLA nearly one year sooner. You will also continue to receive your salary along with your pension in July & August. These are the reasons most school year employees retire July 1st.
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There may be other factors to consider that are unique to your situation. You should ultimately consult a DRS retirement analyst for assistance in determining the most appropriate retirement date for you.
Medical Coverage
If you retire during the school year and your last day is on or before the 15th of the month, your coverage ends the last day of that month. If your last day is on or after the 16th of the month, your coverage ends the last day of the following month.
Employees working in a school year position will receive medical benefits through September 30th if they work until the last day of their contract position.
A COBRA notification regarding continuation of District benefits will automatically be mailed to your home before your coverage ends. For more information, please contact the district benefit brokers, Sprague Israel Giles Inc., via the benefits helpline at 206-957-7066.
TRS, PERS or SERS retirees and vested plan 3 members, may have the right to medical or Medicare supplemental coverage under the Health Care Authority K-12 Retiree program, also known as PEBB. For more information please contact the Health Care Authority at 1-800-200-1004 or visit www.pebb.hca.wa.gov.
Please Note: If you wish to join a PEBB plan, you must enroll no later than 60 days after your district or COBRA coverage ends. If you choose an alternate qualified health plan, you must notify the Health Care Authority that you are waiving your right to the PEBB program at this time or you give up all rights to the program at a later date.
SHIBA (State Health Insurance Benefit Advisers), a non-profit organization, is available to assist with your PEBB choices. You may contact them at 1-800-562-6900 to set up an appointment.
Social Security
Full retirement age is 65 for those born prior to 1938 and age 67 for those born 1960 or later. You may receive social security benefits as early as 62, but your benefit will be permanently reduced. Medicare is available if you are 65 or older, disabled or have kidney failure. For more information about Social Security or Medicare, call the Social Security Administration at 1-800-772-1213.
Orondo School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee has been designated to handle questions and complaints of alleged discrimination: Compliance Coordinator for RCW 28A.640 and 28A.642, Section 504/ADA and Title IX: Orondo School District attn: Superintendent 100 Orondo School Rd Orondo, WA 98843 509-784-2443
Orondo School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities. For information regarding translation services or transitional bilingual education programs, contact the Program Director at 509-784-2443.